The fact that email has become one of the most important forms of communication in the corporate world is beyond doubt. From the first communication to sending quotes, invoices, etc., everything is done via email. It is easy to say that the value of e-mails several years ago was the same as the validity of written documents. Therefore, it is important to protect and store email properly.
While sending and receiving email is fast and time-saving, there are some problems with this type of communication. When every employee receives thousands of emails every month, it puts a lot of stress on the company's email servers. For all these reasons, most companies need a system that can protect and store their corporate email indefinitely. Cloud email archiving from https://www.mailsafi.com/email-archiving is shown here.
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What is email archiving?
Email archiving is the process of deleting emails sent or received by someone in the organization from the main email database and storing them in a secondary database. This can be done manually or automatically, although most organizations prefer automatic email archiving. In the subsequent process, email is archived during the transport phase and stored on magnetic disk storage or in the cloud.
Emails are archived in a secondary email database and contain not only text content but also attachments to each email. These emails are also indexed to make them easier to find when needed. E-mails are stored in a read-only format so that entries are always available in their original state and no one can change them. This email archive can only be accessed by authorized personnel.
Last but not least, email archiving makes it easier to manage and maintain old email, but it offers complete security for companies.